To efficiently achieve its mission and vision, Logistics Technology LLC requires a well-developed organization structure. The companys body structure always comes first before the strategy since the human resources are vital in the implementation of the structure. The Logistics Technology LLC Organization will integrate a simple structure with clear roles, responsibilities, and authority granted to every important member of the projects team to help in the execution of the proposal. Thus effective decision making will be enabled during the implementation of the project (Aquinas, 2010). The matrix organizational structured integrated by the Logistics Technology LLC top management is significant as it will enhance the use of highly specialized personnel and technologies thus creating a competitive advantage of the company. The following are the five matrix structure and their respective roles in Logistics Technology LLC Organization Structure.
The project department is headed by the project manager who oversees the departmental activities. Moreover, the project manager is responsible for efficient scheduling and management of every project by ensuring priority projects are considered. Also, the project manager has the authority to delegate duties to the other officer in the department, for instance, the safety officer, surveyor and the documented. Similarly, the project manager has the mandate to make strategic decisions based on the budget and also ensure that the employees health and safety is guaranteed. Lastly, the project manager has a duty of ensuring that the contract finishes the project or constructions.
The purchasing manager heads the purchasing department. The primary role of the purchasing manager is to ensure that there are sufficient supplies of the necessary materials needed for the execution of the project. He or she also ensures that the suppliers provide high-quality products and services at the same time considering the cost of supplies. Besides, the project manager has authority to make decisions on behalf of the supplies officer in the company.
In the Logistics Technology LLC Company, the engineering department will be composed of the electrical engineer, civil engineer and the planning engineer headed by the engineer manager. The engineer manager has the general authority of planning of the related construction projects. They will also be responsible for the installations of the air conditioners and any other services which need engineering expertise. Moreover, the companys engineer manager will be responsible for conducting surveys, research, analysis of projects outcomes, planning for the construction and giving technical support necessary for the project.
Human Resource Director.
The company majorly depends on the human resource department for the success of its projects and programs. The human resource director will be responsible for developing personnel policies that are geared towards the success of the company. Moreover, the human resource manager will be responsible for recruiting and training of new staffs in the business. Also, the director will be responsible for ensuring the health and safety standards of the employees are maintained. The workers' benefits, compensation, and insurance are also catered for in this department.
The financial manager is responsible for the efficient management of the firms cash flow. Besides, he or she takes part in the companys budgeting for the projects. Thus, the financial director has a duty of ensuring that the there is adequate funds available in meeting the day to day activities and programs.
Strategies Logistics Technology LLC will use to respond to the RFP ambiguity considering the competitive advantage approach
Issuance of RFP, evaluating and examining the responses has proved to be very stressful and challenging task for the logistics company. Moreover, responding to the RFP can also tedious since many reactions are taking approximately between 40-50 hours of the companys time. However, the company will employ the following strategies to respond to the RFP with the aim of enhancing the competitive advantage of the firm.
Implementation of an efficient response process
The RFP protocols should be well organized within the company to facilitate the timely and efficient process. For instance, in the RFP should be rooted to the project department within 24 hours. This is because the responsibility for proposal development is lies on the department. However, for the plan to be effective, the top management support is necessary.
Also, potential conflicts which may arise when responding to RFP should be considered. Firstly, it is prudent to run a conflict check immediately to give a response to the questions of whether the organization can get involved in it. It is also critical for the company to consider other issues even if there are zero chances of conflicts.
Moreover being selective in responding to the RFP to avoid time wastages. Factors that can make the company not to meet includes; the work is not in line with the companys strategic vision and mission, lack of expertise of the firm in their respective areas of work. There is the presence of a business or ethical conflicts in the company and if the project may stretch the limited resources that the firm has (Khalil and Marouf, 2015).
Besides, it is critical to follow the rules put in place for RFP. For instance, the company should limit itself to the areas which are highlighted in the RFP. Also, it is vital to maintaining the confidentiality of the information given, and due date should submit the proposal.
Development of responsive content
The company should customize the plan and conduct due diligence. To respond to the RFP, it would be prudent to visit the other companys website to get relevant information such as a financial analysis that would be necessary for the response. The knowledge received from the information of the company will provide an insight that would be vital in responding to the RFP thus enhancing competitive advantage. Also, the company will be able to determine the possible problems that may arise in the industry and act responsively towards the elimination of their chances of occurrence.
Moreover, the company should ensure that there should be complete answers to the questions since the questions are usually asked for a reason. Also, the situation should be explained after that a strategic approach should be outlined for the same position. The s because the client may want to know how the firm gives an approach to the project together with the anticipated results.
Additionally, details of pricing, proposed staffing, companies capabilities, and strengths should also be considered in the responding to RFP. It is always advisable to focus on the enterprises strengths will giving minimum weaknesses of its competitors.
Formatting a user-friendly document
The company will ensure that the paper has no errors in typing. The proposal should be appealing and attractive presented in a logical manner making it simpler for the client to get the information he or she may need.
Critical Elements of Proposals
Different funding agencies or organizations have various formats and features they require in the proposals. However, the following are the common elements found in many projects.
The Cover Page
The title page will assist the company to present the proposal in a standardized manner. The cover front provides a summary of relevant information. The information included on the cover page may include Title of the proposal; the name, address, and contact of the project director. The sponsored programs address and authorizing official or contact; the name of the agency and the program for submission is also outlined. The projects beginning and ending dates; and the budget request.
Abstract or Summary
It will be critical in creating the first impression of the proposal. The abstract information should be well written in laymans terms since it may be distributed to the public. The abstract should summarize the whole plan while carrying who, what, where, when, why, and how of the project. It is always prudent to write the abstract last after writing other sections of the proposal so as to provide an accurate reflection of the entire content of the project.
The Project Description/Research strategy/Narrative
This unit discusses projects needs, goals, objectives, and the hypothesis of the research questions. The statement of the goals gives the presentation of the vision of the organization and the general contribution of the proposed project. The objective statement should be measurable and quantifiable. , Moreover, the section describes the methods used to achieve the desired results. It is always advisable to provide a timeline for the various activities or programs that constitute the strategy or approach to persuade the proposals reviewer that the primary investigator is organized and able to manage the complex demands of a given project.
The budget in the proposal provides an estimate of the funds required to conduct the project by cost category. It is always important to ensure that the budget will fully cost the proposed project.
Cost sharing involves the part of the project costs that are never borne by the sponsor. The two types of cost sharing in sponsored projects includes the voluntary and mandatory cost sharing.
Facilities and administrative costs (F&A)/ Indirect Cost (IDC)
The Facilities and Administrative Costs the costs that are suffered for the common or joint objective and thus cannot be readily recognized and specifically with a particular project which is sponsored by a given institution.
Additional required documents
The additional documents which may be necessary includes; the biographical sketch or the credential of the employees, the current or pending support, the available resources, equipment, tools, and facilities. Moreover, references and the cited literature may also be included in the proposal. Appendices, certifications, assurances, and other forms may be vital information in the proposal for funding.
Aquinas, P. G. (2010). Organization structure and design: Applications and challenges. New Delhi: Excel Books.
Galbraith, J. R. (2009). Designing matrix organizations that work: How IBM, Procter & Gamble, and others design for success. San Francisco, CA: Jossey-...
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