Essay on Duties of a Manager

The managers response in relation to the question that asked the day to day management duties of the company noted that he engages in daily communication with the end users to ensure that there is adequate work flow for the day ahead. He also noted that he checks emails frequently, ensures that logs are prepared every day for the proper streaming of with the out of state office in addition to delegating work load. In reflecting on the response of the manager, it is evident that a managers duties in the workplace covers a myriad or responsibilities all geared towards ensuring that work runs smoothly in the company. It is also important to note that the various realm of duties that are under the responsibility of the management faction of an organization are supervisory in nature. In addition to the response given by the manager, it is important to note that a managers duty also includes the aspect of staffing as they are tasked with ensuring that the organization is adequately staffed for smooth operations. This may include creation of job descriptions in order to fill up any open positions that require filling within the organization. A manager may also be tasked with the review of the applications that stream into the organization in order to determine the most qualified and skilled candidate that is suitable for any open position in the company. A manager also oversees the company staff and ensures that they are adequately equipped and trained to fulfill their assigned responsibilities in a satisfactory manner. In this respect, a managers day to day duties also encompasses ensuring that employees follow the stipulated guidelines and regulations of the organization in their daily conduction of their responsibilities.

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Among the responsibilities or duties of a manager in the day to day operations of an organization, communications is a vital feature that advances smooth and effective operations. As noted by the response of the manager interviewed, communications may also cover a wide scope including aspects such as reading and responding to electronic mail, communicating and giving feedback to the organizations personnel and even communicating with the organizations stakeholders in order to keep them informed of the day to day operations within the company. Communication is one of the most critical responsibility of a manager that works towards ensuring efficient and effective running of the organization. In communications, a manager needs to have the ability to translate the directives from the upper management or stakeholders to the personnel at the organization and ensure that every work process is carried out in the required or stipulated manner. This is a continual process and is thus included into the day to day duties of a manager. Day to day communication duties of a manager may also include motivation of the organizations personnel resolving of conflicts as they arise, mitigating pressing issues and concerns, ensuring customer relationships are preserves and communicating on behalf of the organization.

Goals

The manager in answering the goals set in collaboration with employees noted that they aim to complete the projects they have been allocated in the stipulate time, ensure good quality of work and give clients the most effective and efficient service possible. In reflecting about the goals that a manager and his or her team have to set in a given period of time, it is important to establish the fact that goals enable work to be done in a systematic and achievable manner. Goals ensure that the various responsibilities that a manager has to oversee in the organization and the projects that have to be completed are structured in a manner that makes this a reality. Goals can be daily goals, weekly, monthly or even yearly depending on the task at hand. Some job responsibilities need to be finished successfully on a daily basis, others have to be given a considerable amount of time and yet other have to be given longer durations of time with careful planning and execution. Looking at it this way, a manager and his or her team at work have to set up SMART goals. SMART I an acronym that stands for specific, measurable, achievable, realistic and time-based. Specific goals are ones that denote the exact thing that needs to be accomplished. Such goals have to be clear in what is required and what needs to be done which means that they cannot be ambiguous or unclear or jumbled. It is important to set goals that highlight the requirement in a direct way in order to effectively and efficiently attain it. The measurability of a goal entails its ability to be evaluated against time and other associated factors. In this way, the goal can be tracked in terms of progress. For instance, a measurable goal can be evaluated in terms of progress using milestones to have a comprehension of how the project is moving. Being able to measure a goal makes it easy to achieve it successfully in the long run. The aspect of being achievable is rooted in the attainability of the set goal. It is important to set goals that can be achieved in order to inspire motivation and to avoid frustration. Some goals are simply not achievable. Realistic goals are those that are practical and can be worked on with considerable possibility. Managers have to ensure that the goals set are realistic in nature. Lastly, the whole point of setting a goal is to achieve a certain outcome within a stipulated time and that is where the time-based aspect comes in. In this way, goals have to be bound by time be it daily, monthly or even yearly. This enables one to plan and structure a schedule that will aid the successful completion of the goal in addition to motivating one to work within the given time.

Strategies for Achieving goals

The managers response concerning strategies for achieving goals highlighted working as a team and sharing responsibility. In addition to this, various strategies can be used to achieve set goals and working as a team is one of them. However, the achievement of goals can also be enhanced by motivating employees through strategies such incentives and rewards, which would make employees to put in more effort towards ensuring timely completion of assigned duties and responsibilities. This part of strategies for achieving goals can also be tied to the question that asked how the manager and his team achieve the goals. In response, the aspect of communication was mentioned as a pertinent factor in the achievement of goals. It is important to note that communication is essential to the smooth flow of work within an organization and enables people to work with effectiveness.

Managerial Style

On the motivation test I scored 7 in the mostly true list and 1 in the mostly false list making a total of 8. The results indicated that I have extrinsic motivation for tasks. Extrinsic motivation for task as explained is commonly used by managers, which means that I more likely to prefers extrinsic rewards in my career. On the manager achievement test I scored for in the mostly true list and 4 in the mostly four list making a total of 8. This was neither a high nor low score as it is the average of the total number of questions. This means that I have a balance between a focus on personal achievement separate from others, which as indicated is ideal for a specialist or individual contributor. The other balance entails being a generalist as a manager who can get things done through others. The score on this test indicate that I am ready to be a good manager. On the third test I scored 7 on the mostly true list and 1 in the mostly false category which indicates that I am more of a new style manager.

The results of the test provided me with a better understanding of the kind of manager that I would in addition to my style of management and my readiness at being a manager. I was not surprised by the results since I have always been able to get things done through people even in class groups and other groups that I have found myself in. However, it also made me realize that I am more focused on extrinsic rewards something I had never considered before. Comparing these with the manager in the interview, I can say that I have most of the qualities of a good manager since I have the drive and the comprehension of what it is required to be a good and effective manager.