Microsoft Access: Unlocking the Power of Database Management for John - Essay Sample

Introduction

There are many experiences that one derives from a knowledge of Microsoft Access. In general, knowledge of access tools equips one with a set of skills to design and create functional databases for personal use and small businesses. Using such a database, one can save data in a systematic way that is easy to retrieve. It also makes it easy to manage such data and generate reports of sorted data professionally. With the right exposure to Microsoft Access functionalities, John will be able to report project data professionally. The various MS Access tools prepare John to collect, store, sort, retrieve, and present data.

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The various MS Access tools help one to make the right use of data. Features such as design functionality and MS Access wizards help to generate professional data tables. Additional features enable such data to be exported to spreadsheets where statistical processes can be undertaken. This cross-platform sharing capability makes the process of data analysis easy. Besides worksheets, it is equally easy to amalgamate Access with MS Word. When say contact details of a customer is required from the database, it can be easily pulled into a Word document and used to make communications instant. MS Access is thus a central point for related data that are needed regularly.

The query feature in MS Access is an essential tool. Knowledge of how to use this tool helps one to customize how data is presented and viewed. For instance, the graphical query feature enables one to provide graphical presentations of data which simplifies their analysis and makes communication and decision-making easy within a business environment. The query definition feature allows one to select, insert, update, or delete data. With these features, it is possible to create tables from data that is contained in existing tables. This functionality helps to avoid the manual performance of iterative processes.

Considering the interpretation of what the data that is captured in an MS Access database is essential, the aesthetic value of such data contributes to its professionalism. MS Access provides a feature called Anchoring which helps a user to resize forms that have been previously created. The anchoring feature helps to resize and reposition a form. Advanced features such as Macros help to identify and eliminate errors that may be contained in large data. The module feature advances such functionalities. It helps to achieve improved action flow as well as reduce errors that may not be addressed by macros. Knowledge of these features helps to handle tasks easily while not worrying about throughput and productivity.

Besides creating independent features such as tables, queries, forms, and reports, one can use their knowledge of additional functionalities such as macros to connect them and create a reliable reference document. With advanced MS Access knowledge, users are able to program and use the integrated development environment provision to code proper solutions that help to control and to deliver on advanced manipulation of data. Such advanced experience also extends to the ability to use additional programming environments such as VBA for logic and forms. Considering these capabilities, John has gained the right set of skills that will be helpful for the management of his business and to provide a reference point that he can interact with to get a better perspective of data and present it in an understandable way.