Planning and Allocation of Work - Paper Example

Identify an organisational policy that can have an effect on the planning and allocation of work

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Within Gwynedd consultancy, there is a set and policies which are inclined and well defined to all parties that are relevant in Road Deign and improvement which is the manual design for bridges and roads. The policies that may affect planning and work allocation in the consultancy include; first, scheme assessment reporting. Second, capacity, delays, queues and accidents at road junctions computer programs ARCADY/3 and PICADY/3 (TRLL). Third, traffic surveys by roadside interview and last but not least, road safety audit.

Give examples of a target or objectives that a team is working to achieve

The Gwynedd Consultancy has been known to be working solely concerning the generation of income as a provider of service within the council of Gwynedd. With an annual fiscal target to get achieved so as to allow the consultancy to be able to carry out its operation within the boundaries of the authority and to avoid penalization concerning the number of the staff(Ephross & Vassil, 2005).

List the critical stages when planning and allocating work

Initially, an email is sent by the client requesting for the project to be undertaken and an outline concerning the briefing of the work requirement.

The consultancy after discussing the project brief, it then sendsa project brief of the work to be undertaken in conjunction with the cost of carrying out the work to the client.

Subject to the approval by the client concerning the brief, project hours and project plans are sent to the support unit of the business to carry out an investigation on a project number to undertake the work.

Once the number of the project has been received, the project will then be investigated, and the ideal staff will be allocated to undertake the various subsequent parts of the project by the manager.

The work is then undertaken depending on the project plan and then monitored according to the timeframe.

The project is finally delivered to the client as fully completed, and then any furtherclients feedback is addressed accordingly

Describe how work is allocated to meet team objectives

The team goals of the project are to ensure the project is delivered within the specified time frame as agreed by the client. Initially, there is the setting of the budget allocation which is usually in two parts. Then it is followed by setting of the deadline based on the time available and the project brief. The project is then identified clearly during the feasibility stage to ensure that the relevant skill matrix is utilised in the delivery of the project. It is then followed by awell-defined work rota within the council which is part of the core flexible working hours. Finally, there is a general staff to undertake the project despite the cost and the timescale for the delivery of the project within the stipulated timeframe and within the budget(Ephross & Vassil, 2005).

Describe how to check that team members understand their allocated work

Within the consultancy, checking the team members compression of the allocated work is done through the following process: Installation of Temporary Automatic Traffic Counter on Balaclava Road Carnationwithin a duration of seven days so as to carry out the collection of the speed data concerning issues related to speed in the vicinity. An undertaking of 12 hours classified junction count at an interval of 15 minutes on the A487 Roundabout carnation on Morrison and recording the movement of the pedestrians. Pursuit road safety audit on a scheme that was completed recently on the A5 beach road Bangor. Lastly, repairing of the remote monitoring site within the A499.

6. Outline a method to monitor teams the teams performance against a plan

Check the standards, in this case, all the work undertaken by the consultancy team is led through the utilisation of the Design Roads and the Bridges manual.

Review the work, and work is reviewed on a daily basis by the team leader and team members and updates done.

Undertake the team meetings by the team leader and the team members

The deadlines that the work is stipulated to have been done is agreed upon by the client initially at the onset of the project(Kanaga & Browning, 2011).

7. Describe an action the leader could take to rectify underachievement against a plan

It begins by undertaking effective communication between the team leaders and the team members to kerb the occasion of underachievementagainst the project. It is then followed by the motivation of the team members so as to rectify incidences of underachievement against the project. Thirdly, a delegation of specific tasks by the team leader to the team members to reduce underachievementissues or finishing the work out of the client's deadlines of the(Kanaga & Browning, 2011). Lastly, Negotiations of the team leaders and the customers and point out that the underachievement may have been caused by circumstances that were unforeseen and that the team member has the know-how of the problem and thus negotiates on the ways of mitigating the problems.

References

Ephross, P. H., & Vassil, T. V. (2005). Groups that work: Structure and process. New York: Columbia University Press.

Kanaga, K.,& Browning, H. (2011). Maintaining Team Performance. Somerset: Wiley.